The club

This English translation is provided for information only. The German version is legally binding.

Club statutes 2024
„Ōkami Dōjō e.V.“
Association for Dōjō, martial arts and self-defence

§1 Name, financial year and registered office

  1. The association bears the name “Ōkami Dōjō” (abbreviated OKD). The association is to be entered in the register of associations and shall then bear the suffix “e.V.”.
  2. The association is founded on 19 September 2020.
  3. The association has its registered office in Leipzig.
  4. The address is Scheffelstraße 21, 04277 Leipzig.
  5. The financial year is the calendar year.

§ 2 Purpose, tasks and non-profit status of the association

  1. The association pursues exclusively and directly non-profit purposes within the meaning of the section “tax-privileged purposes” of the German Fiscal Code (Abgabenordnung).
  2. The purpose of the association is to preserve and promote traditional and modern martial arts in their cultural, humanist and educational form. It sees itself as a martial arts club with a particular focus on self-defence and the further development of physical and mental aspects in the sense of traditional karate. Its activity is directed in particular at selflessly benefiting the general public. This is ensured by establishing a Dōjō with traditional and modern training equipment, which is at the same time to be furnished as a clubhouse. Furthermore, cultural events and the possibility of organising joint excursions (to tournaments, sports events, seminars and training camps) shall fall under this purpose.
  3. The association acts selflessly; it does not primarily pursue its own economic purposes.
  4. The association seeks membership in the IMGKA – International Meibukan Gōjū-Ryū Karate Association. Accreditation as a Meibukan Dōjō is to follow later.
  5. The bodies of the association (§7) carry out their activities on a voluntary basis. Voluntary activities are supported to the extent that they comply with statutory provisions.
  6. Funds of the association may only be used for purposes in accordance with the statutes. Non-tax-privileged activities of the association are excluded.
  7. Members do not receive any payments from the funds of the association. No person may be favoured by disproportionately high remuneration or by expenses unrelated to the purpose of the association.
  8. The association grants all people equal rights and upholds the principle of tolerance and neutrality in party politics, religion and worldview. The association is humanist and democratic in its outlook.
  9. The association condemns any form of violence, regardless of whether it is physical, psychological or sexual in nature.

§ 3 Acquisition of membership

  1. Any natural or legal person may become a member of the association. The prerequisite for membership is having reached the age of 18. Minors may also join with the permission of a guardian. Furthermore, honorary memberships are awarded, and it shall be possible to sponsor memberships for members.
  2. Admission to the association must be applied for in writing to the board. The board decides on the application for admission. There is no entitlement to admission. The applicant may appeal against a rejection; the next ordinary general meeting then decides.
  3. Membership becomes effective upon the first payment of the monthly fee.
  4. On the proposal of the board, the general meeting may admit meritorious supporters of the association as honorary members for life.

§ 4 Termination of membership

  1. Membership in the association ends by resignation, exclusion, death, dissolution of the association and in accordance with § 39 BGB (German Civil Code).
  2. Resignation is effected by written declaration to a board member authorised to represent the association. The written declaration of resignation must be made to the board with two months’ notice to the end of the financial year.
  3. Exclusion may only take place for good cause. Good causes are in particular:
    • culpable conduct damaging the aims of the association,
    • breach of duties under the statutes,
    • fee arrears of at least three months despite a written reminder and warning of exclusion.
  4. The board decides on exclusion. The member may appeal against the exclusion to the general meeting in order to state their position. The appeal must be addressed to the board in writing within one month, and the meeting decides finally within the association. The member retains the right to have the measure reviewed by an ordinary court. Recourse to an ordinary court has suspensive effect until the court decision becomes final.
  5. After termination or exclusion of membership, the payment deadline for fees due remains in effect.
  6. Upon termination of membership, all rights and claims of the member expire. Fees, contributions in kind or donations once received cannot be refunded. Other claims must be set out and asserted in writing by registered letter within three months of the expiry of membership.

§ 5 Rights and duties of members

  1. Members are entitled to take part in the events of the association within the scope of the association’s purpose.
  2. All members are obliged to abide by the statutes, the other regulations of the association and the resolutions of the general meeting.
  3. Members are obliged to show mutual consideration, respect and humanity.

§ 6 Membership fees

  1. Monthly fees are levied from members.
  2. The amount of the fees and their due dates are determined anew by the general meeting each year.
  3. The fee resolved at the fourth general meeting in 2024 is €20 per month.
  4. Members are free to pay a higher fee at their own discretion.
  5. This fee is to be paid into the association’s account, stating the membership number.
  6. Honorary members are exempt from fees. The board is authorised to accept donations and grants to finance the association’s activities.

§ 7 Bodies of the association

  1. The bodies of the association are the board and the general meeting.

§ 8 The board

  1. The board within the meaning of § 26 BGB is responsible for representing the association and managing its affairs. Particular tasks are
    1. convening and preparing the general meeting, including the agenda,
    2. implementing the resolutions of the general meeting,
    3. managing the association’s assets
    4. admitting new members
  2. The board consists of the chairman, the vice-chairman and the treasurer.
  3. The chairman and the vice-chairman each represent the association individually, in and out of court. Internally, the vice-chairman shall be entitled to represent the association only if the chairman is prevented.
  4. Further provisions are:
    1. The board is elected by the general meeting for a term of one year. Only members of the association may become board members. Re-election is permitted.
    2. The board remains in office until a new board has been elected. When membership in the association ends, the office as board member also ends.
    3. The board takes on regulatory, operational and organisational tasks, such as administering membership fees, accounting and representing the association.
    4. The chairman opens the association’s account. The treasurer manages it.
    5. The chairman has a right of veto.
  5. The board meets as required. Meetings are convened by the chairman or, if prevented, by the deputy. A notice period of one week should be observed. The board has a quorum if at least two members are present. Resolutions are passed by a majority of the valid votes cast. In the event of a tie, the chairman’s vote decides or, if the chairman is prevented, that of the deputy.
  6. Resolutions of the board are to be recorded in minutes. The minutes are to be signed by the minute-taker and by the chairman or, if prevented, by the deputy.
  7. The treasurer’s task is the dutiful management of the association with regard to its liquid funds. The treasurer must ensure that the association and its funds are not misappropriated by individual members.

§ 9 Audit

  1. The general meeting elects an auditor for a term of one year. The auditor may not be a member of the board. Re-election is permitted.
  2. For the general meeting, the auditor prepares a financial report. The auditor proposes the discharge of the treasurer.

§ 10 General meeting

  1. The general meeting is the supreme body of the association.
  2. The general meeting is opened and chaired by a board member. At the founding meeting, a chair is elected in advance. The chair is at the same time the returning officer.
  3. The tasks of the general meeting are:
    1. election and removal of the board,
    2. discharge of the board,
    3. receiving the reports of the board,
    4. election of the auditor
    5. setting fees and their due dates,
    6. resolving on amendments to the statutes,
    7. resolving on the dissolution of the association,
    8. further tasks, insofar as they arise from the statutes or by law.
  4. An ordinary general meeting is held once a year. It should be held in the first quarter of the financial year.
  5. The prerequisite for its quorum is the timely invitation of members and the timely notification (1 month) of the agenda items. The period begins on the day following the dispatch of the letter of invitation. The letter of invitation is deemed to have been received by the members if it was addressed to the last address notified to the association. The agenda is to be supplemented if a member requests this in writing no later than one week before the scheduled date. The supplement is to be announced at the beginning of the meeting.
  6. Resolutions are documented with a record of the votes. Each member has one vote. Resolutions require a simple majority of the general meeting. Members are free to be represented by another ordinary member by issuing a power of attorney. The general meeting has a quorum regardless of the number of participants.
  7. Otherwise, the general meeting only has a quorum if at least one further representative of the association’s board is present. A quorum can also be ensured by circular resolution. This must be pointed out in the invitation.
  8. Motions on the removal of the board, on amendments to the statutes and on the dissolution of the association that were not already sent to the members with the invitation to the general meeting can only be resolved at the next general meeting. A resolution on these matters requires a 2/3 majority.
  9. At the beginning of the general meeting, a minute-taker is to be elected. After a period of two weeks, the minutes are made available to all members for discussion and additions. After the end of the editing period, the resolutions become legally effective.
  10. In accordance with the duty of certification, authentication by the chair of the meeting and the minute-taker is required.
  11. The board is obliged to convene an extraordinary general meeting if at least 1/3 of the members request this in writing, stating reasons.

§ 11 Dissolution of the association

  1. The board is automatically charged with liquidating the association if it does not nominate a deputy and have them confirmed by the general meeting.
  2. Upon dissolution or cancellation of the association or upon discontinuation of tax-privileged purposes, the assets of the association shall pass to:
    „Ärzte ohne Grenzen e.V.“ IBAN: DE72 3702 0500 0009 7097 00
    SWIFT-BIC: BFSWDE33XXX
    Bank für Sozialwirtschaft
    The recipient must use them directly and exclusively for non-profit, charitable or ecclesiastical purposes.

§12 Exclusion of liability

  1. Neither the association itself nor the members of the board nor the instructors are liable to members for damage suffered at events through accidents or through loss of or damage to items brought along.
  2. The members of the board and of the extended board are released from liability for simple negligence in the performance of their management duties; this also applies to supervising the activities of full-time managing directors and all other staff.

Leipzig, 19 September 2020